Shortly after they launched Office 2007, Microsoft made a free add-in available for Office 2007 that allows you to save the document that you currently have open as a PDF file. The problem is, they didn’t really publicise its availability very much. I keep coming across small and medium sized businesses that are struggling with other freeware and open source PDF maker tools that aren’t really up to scratch, when they could easily be using this functionality direct from within their Office documents.
Recently Microsoft released Service Pack 2 for Microsoft Office 2007 – a collection of security updates, minor bug fixes and some new functionality. Included within the Service Pack is the “Save as PDF” Add-in. So there are now two ways to add this handy functionality to your Office 2007 installation. I’d recommend installing the Service Pack as it will also bring the rest of your Office installation up to date.
You can download just the add-in from here http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=f1fc413c-6d89-4f15-991b-63b07ba5f2e5
You can download Service Pack 2 for Office 2007 from here: http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=b444bf18-79ea-46c6-8a81-9db49b4ab6e5
How to use it?
1) From within your Office document go to the Office menu and select “Save As” and then “PDF” (or “PDF or XPS” as in the picture below).
Select "Save As PDF"
2) Select where you want the document saved. You can also change a few options by clicking on the “Options” button.
3) Click the “Publish” button to create the PDF copy of your document. Your existing document still remains – it is not changed into a PDF.
I hope this post has been helpful.
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